> ## Documentation Index
> Fetch the complete documentation index at: https://docs.suresign.si/llms.txt
> Use this file to discover all available pages before exploring further.

# Signing order and recipients in Suresign: who signs when

> Set who signs, who approves, and who gets a copy. Choose one after another or all at once. Add a personal message for each person. Send to up to 50 people per document.

Before you send a document, you decide who is involved and in what order. This page shows you how to add signers, set the signing order, and add approvers and copies.

## Who can be on a document

Every person on a document falls into one of four roles:

| Role | What they do | Label shown while assigning |
| - | - | - |
| Signer | Completes fields and signs | Needs to sign |
| Approver | Reviews the document and gives approval, but does not sign. Fields are optional for approvers. | Needs to approve |
| Copied in | Gets the completed document by email | Receives a copy |
| Viewer | Read-only access to the document | Can view |

<Note>
  You can include up to 50 people total on a single document, in any mix of roles.
</Note>

## Signing order options

Suresign gives you two ways to run signatures:

| Order type | How it works | Best for |
| - | - | - |
| One after another | The first signer finishes, then the next person gets their link. Each person signs in sequence. | Offer letters, consulting agreements where each signature depends on the last |
| All at once | Everyone gets their link at the same time and can sign in any order. | Board resolutions, forms where order does not matter |

Example: Alex Chen signs a consulting agreement first, then Priya Shah signs second. Set this to "One after another." If both parents need to sign a school permission slip and either can go first, choose "All at once."

## How to set recipients and order

<Steps>
  <Step title="Add each person">
    Enter the name and email of every signer, approver, and copy recipient.
  </Step>

  <Step title="Pick a role">
    For each person, choose Signer, Approver, Copied in, or Viewer.
  </Step>

  <Step title="Choose the order">
    Toggle between "One after another" and "All at once." In sequence mode, drag signers to reorder them.
  </Step>

  <Step title="Add a personal message (optional)">
    Write a custom note for each person. For example, tell Alex Chen, "Please review section 3 before signing," and tell Priya Shah, "Alex has already signed. Your turn."
  </Step>
</Steps>

## How the agent helps

When you draft with the agent, it often guesses the signers from your description and sets the order automatically. For example, if you say, "Offer letter for Jordan Lee, signed by HR first and then Jordan," the agent sets HR as signer 1 and Jordan as signer 2.

You can always change the order, add more people, or remove someone before you send. The agent waits for your review on a card before anything goes out.

<Tip>
  Ask the agent, "Who still has to sign?" at any time to see the status of every document in your workspace.
</Tip>

## What signers receive

Each person gets a signing link by email. The link is private and unique to them. No one else can use it, and no one sees another person's fields.

* Signers see their assigned fields and a Finish button.
* Approvers see an Approve button after reviewing.
* People copied in receive the sealed PDF after the last signer finishes.
* Viewers get read-only access.

On sequential documents, later turns only get emailed when their turn arrives. The email shows their position in line and who has already finished.

## Checks before you send

Before pressing Send, quickly confirm:

* Every signer has a field assigned. Unsigned signers will hold up the document.
* The order matches your business process. Changing order after sending can delay the document.
* Names and emails are correct. A typo sends the link to the wrong person.

## Next steps

<CardGroup cols={2}>
  <Card title="Add signer checks" icon="shield-check" href="/sending/signer-checks">
    Add an access code or email code for extra verification.
  </Card>

  <Card title="Set reminders and expiry" icon="clock" href="/sending/reminders-and-expiry">
    Schedule reminders and choose when the document expires.
  </Card>
</CardGroup>


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